Employment Opportunities

Primary Responsibilities

• Manage day-to-day office and administrative responsibilities.
• Enter and review customer invoices and delivery information for accuracy.
• Maintain customer accounts, billing information, payment records, and contact information.
• Assist customers with invoice, statement, account, and payment questions.
• Receive, review, and organize incoming paperwork, invoices, purchase orders, and delivery tickets.
• Enter and maintain inventory information in company software.
• Help reconcile inventory records, vendor invoices, purchase orders, and receiving information.
• Maintain organized electronic and paper business records.
• Answer phones, respond to emails, and assist customers with general questions.
• Communicate with drivers, sales staff, management, customers, and vendors as needed.
• Maintain employee personnel records and required employment documentation.
• Keep employee training, licensing, certification, and other required records organized and up todate.
• Assist with employee onboarding paperwork and recordkeeping.
• Help maintain payroll-related employee information and documentation.
• Track important renewal dates and required employee or company records.
• Assist management with reports, spreadsheets, recordkeeping, and other administrative projects.
• Maintain confidentiality of employee, customer, and company information.
• Help identify and correct account, inventory, or record discrepancies.
• Perform other general office duties as needed to keep daily operations organized and runningefficiently.

Qualifications

• Strong attention to detail and a high level of accuracy are essential.
• Excellent organizational and recordkeeping skills.
• Ability to prioritize responsibilities and manage multiple tasks throughout the day.
• Comfortable working independently and taking responsibility for assigned work.
• Good written and verbal communication skills.
• Professional and courteous when working with customers, vendors, and employees.
• Comfortable using computers, email, spreadsheets, and office software.
• Experience with Microsoft Excel, Word, Outlook, QuickBooks, or similar accounting/inventorysoftware is helpful.
• Previous office management, bookkeeping, administrative, customer account, or employee recordsexperience is preferred.
• Ability to maintain confidentiality when working with employee and company information.
• Willingness to learn Olson Oil’s products, customers, software, and business processes.

What We Are Looking For

The right person for this position will be dependable, accurate, organized, and willing to learn. Becausethis position works with financial information, customer accounts, inventory, and employee records,attention to detail and accurate data entry are especially important.

We are looking for someone who can become familiar with our day-to-day operations, recognize whensomething does not look correct, ask questions when needed, and help keep the office organized.

Schedule

This is a full-time, year-round position, primarily Monday through Friday during regular business hours.This is an on-site position.

About Olson Oil

Olson Oil LLC is a locally owned and operated company serving agricultural, commercial, and localcustomers throughout our surrounding communities. We are looking for someone interested in becominga long-term part of our team and helping our business continue to grow.

Apply

For more information about the position or to apply, contact:

Olson Oil LLC
701-894-6367

Primary Responsibilities

Oil & DEF Deliveries

• Safely transport and deliver bulk and packaged lubricants, oils, DEF, and other non-hazardous products to customers.
• Load and unload delivery trucks, ensuring products and quantities are correct.
• Complete delivery tickets and required paperwork accurately.
• Maintain a professional and courteous relationship with customers.
• Perform pre-trip and post-trip vehicle inspections.
• Keep delivery vehicles clean, organized, and properly maintained.
• Communicate with office staff regarding deliveries, customer needs, and inventory requirements.
• Follow all applicable DOT and company safety procedures.

Shop & Inventory Management

• Maintain a clean, organized, and efficient shop and warehouse.
• Receive incoming product shipments and verify quantities against purchase orders and packing slips.
• Organize and properly store oils, lubricants, DEF, filters, parts, and other inventory.
• Assist with inventory counts and maintain accurate inventory records.
• Monitor inventory levels and communicate when products or supplies need to be reordered.
• Prepare and stage products for customer orders and deliveries.
• Help maintain inventory organization at both the Hoople and Grand Forks locations.
• Identify damaged, missing, or incorrectly received products and report discrepancies.
• Keep tools, equipment, and work areas clean and organized.

Fleet & Equipment Maintenance

• Assist with routine maintenance and upkeep of company trucks, trailers, and equipment.
• Perform basic maintenance tasks such as oil changes, filter replacements, lubrication, and other preventive maintenance as qualified.
• Monitor and report vehicle maintenance needs or mechanical concerns.
• Help maintain maintenance schedules and service records for company vehicles.
• Keep trucks, trailers, and equipment clean and in safe operating condition.
• Assist with coordinating repairs and maintenance when outside service is required.
• Maintain an organized supply of commonly used maintenance parts, tools, and shop supplies.
• Help prepare equipment and vehicles for seasonal operations and busy delivery periods.

General Responsibilities

• Assist with loading and unloading shipments.
• Help maintain a safe and organized work environment.
• Work with drivers, office staff, and management to keep daily operations running smoothly.
• Travel between our Hoople and Grand Forks locations as needed.
• Assist with additional shop, warehouse, delivery, or maintenance projects as assigned.

Qualifications

• Valid driver’s license with a clean driving record.
• Commercial Driver’s License (CDL) required for assigned delivery truck operations.
• Must meet applicable DOT driver qualification and medical requirements.
• Previous delivery driving, warehouse, agricultural, mechanical, or inventory experience preferred.
• Basic mechanical knowledge and familiarity with truck and equipment maintenance preferred.
• Strong organizational skills and attention to detail.
• Ability to accurately count, receive, and organize inventory.
• Ability to safely lift and move products, handle delivery equipment, and perform physical tasks throughout the day.
• Comfortable working independently and managing daily responsibilities.
• Dependable, punctual, and willing to take initiative.
• Good communication skills and a positive attitude.
• Willingness to learn company procedures, products, and equipment.

This is a full-time, year-round position based primarily at our Hoople, North Dakota location.

The position will also involve occasional travel to our Grand Forks location to assist with inventory, deliveries, and shop responsibilities.

Hours may vary depending on delivery schedules, seasonal demands, and operational needs.

What We Are Looking For

We are looking for someone who takes ownership of their responsibilities and enjoys a variety of tasks throughout the workday.

The right candidate will be someone who:

• Takes pride in keeping the shop, inventory, and equipment organized.
• Pays close attention to details and completes paperwork accurately.
• Can recognize when equipment needs maintenance or inventory needs attention.
• Is comfortable working independently without constant supervision.
• Is willing to help wherever needed and work as part of a team.
• Is interested in a stable, long-term position with a locally owned business.

About Olson Oil

Olson Oil LLC is a locally owned and operated fuel and lubricant distributor serving agricultural, commercial, and local customers throughout northeastern North Dakota and surrounding communities.

We value dependable employees, quality customer service, safety, and teamwork. We are looking for individuals who want to grow with our company and take pride in the work they do.

How to Apply

If you are dependable, mechanically inclined, organized, and interested in a position that offers a variety of responsibilities, we encourage you to apply.

Olson Oil LLC
Hoople & Grand Forks, North Dakota
Phone: 701-894-6367